Information Management Tools in ManageProIn this Issue:
The Challenge of Managing Information
A recent study concluded that the average executive has more than 200 to-dos lying around (not centrally located) his or her office. That same person has work coming in at a pace that easily leaves them somewhere between 16 and 20 hours short of completing all of their tasks. Sound familiar? All predictions indicate that the inflow of information and the pressure to keep up with expanding knowledge areas will increase, e.g. no relief in sight.
At PST our research suggests that we all go through the same five phases in working to keep up with the 800 pound information gorilla. Each phase represents a tool of some capabilityÖ and limits. Letís review them.
In using ManagePro, you have a tool that allows you a new fifth gear, or at least a robust extension of the fourth level. You will find that ManagePro has a number of information management capabilities. It cross references to-dos to both projects/goals and people. It prompts the entry of progress notes on goals and allows for the attachments directly to project goal entryís. All of which is designed to enhance your management of information.
The theme underlying ManagePro, which may not be evident at first, is that ManagePro challenges you to organize your work around the structure of goals. Having defined work demands in terms of goals, it is much easier to link related information and recall it, as compared to using a simple list. In addition goals usually have positive motivational qualities for us, whereas we learn early in childhood that tasks or projects represent stuff we have to do but aren't going to like. So consider exploiting the power of goals in managing information, and leave some space for your brain to do creative thinking instead of memory and information management.
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